Payroll Approvals
This section outlines the process for reviewing and approving or rejecting generated payrolls before they are finalized, applicable only if your company settings require payroll approval.
Overview
The Payroll Approval workflow adds a verification step after payslips are generated. Designated approvers can review the details of a payroll run and either approve it for final processing (and potential distribution) or reject it if corrections are needed.
Approval Process Steps
Follow these steps to review and manage payroll approvals:
1. Access Pending Approvals
Navigate to the "Payroll Approvals" section (usually found under Payrolls or a similar menu). This page lists all payrolls currently awaiting your review.
2. Review Payroll Details
Click on a specific payroll record from the list to view its detailed breakdown, including employee payslips and overall totals.
Carefully review the generated payslips and summaries for accuracy.
3. Approve or Reject
After reviewing, you have two options:
- Approve: Click the "Approve" button (). This confirms the payroll is correct and ready for the next steps (e.g., payment processing, distribution). Approved payslips may become available for download.
- Reject: Click the "Reject" button (). This indicates errors were found. You may need to communicate the required changes to the payroll administrator. Rejected payrolls typically need to be regenerated after corrections.
4. Batch Approval/Confirmation (Optional)
A separate confirmation step might exist via the `/payroll/approval/confirm/{payroll?}` route, potentially for confirming batch approvals or finalizing the process after individual reviews. Refer to specific system implementation details for its exact usage.