Unexcused Absences Tracking

This module allows you to efficiently track and manage employee absences that are not covered by formal leave requests (e.g., unexcused absences, specific incidents), in accordance with local regulations.

Overview

This section provides a system for recording unscheduled or unexcused time away from work. It helps ensure accurate record-keeping for attendance monitoring separate from approved leave like vacation or sick time (managed elsewhere).

Managing Unexcused/Other Absences

The Absences module provides a user-friendly interface to manage employee time off efficiently. Follow these steps and guidelines:

1. Search and Filter Records

Use the main search bar at the top to quickly find absences by employee name/ID, dates, or reason.

For more specific filtering, click the "Filters" button. You can filter by date range (Start Date, End Date) and Employee (search by name or ID). Click "Apply Filters" to see the results. Use "Reset Filters" to clear selections.

2. Add or Edit an Absence

Click the "Add New" button () to create a record, or the Edit icon () in the table to modify an existing one. A modal window will appear.

  • Select Employee: Start typing the employee's name or ID. Select the correct employee from the suggestions. Only active employees can be selected.
  • Date Range: Choose the absence start and end dates using the date picker. Important: The start date must be on or before the end date, and both dates must be today or in the past. An employee cannot have overlapping absence periods.
  • Reason: Optionally, enter a brief reason for the absence.
  • Attachment: Optionally, upload a supporting document (PDF, JPG, PNG). Maximum file size is 5MB.

Click "Create" or "Update" to save. The duration in days is calculated automatically.

3. Review Absence Records

The main table displays absence records. You can:

  • Sort Data: Click on column headers (like Name, From, To) to sort the table accordingly.
  • Download Attachments: If an absence has an attachment, click the "Download" link in the "File" column.

4. Delete an Absence

Click the trash can icon () in the table row. You will be asked to confirm the deletion. If confirmed, the record and any associated attachment will be permanently removed.

5. Export Data

Click the "Export to Excel" button to download the currently displayed absence data (respecting any active search and filters) as an Excel (.xlsx) file.

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